5 Tips for Cloud Data Compliance and Protection

Mark Martin

[Posted November 20th 2014 by: Mark Martin]

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Although cloud computing appears to be simple enough, many people get confused over surface data compliance issues. However, once the surface is scratched, you can easily become overwhelmed with the scope and volume of information. Compliance is a broad subject and covers a ton of ground. The following tips for data protection and compliance will help simplify the subject and ensure you’re in good standing.

One Cloud for All

Protecting your cloud data starts with you knowing which cloud applications your employees are using. Since every employee may not adhere to the corporate list of approved applications, you should survey your employees and collaborate with the IT department to get an understanding of which applications they use.

Understanding Cloud Data

Once you understand the cloud applications your employees are using, you will have a clearer picture on the data being exposed. While some data shouldn’t be uploaded to third-party cloud services, other types of data must be significantly protected. The better your understanding of the types of cloud applications being used to store data, the better you can protect it.

Protect Data

Data security is a vital aspect of cloud data compliance and protection. It’s vital you use the right level of tokenization and encryption based on the sensitivity of the data. The best practice is to implement these safeguards while using the cloud application, so you can protect the data before it leaves your premises.

Keep Keys Separate from Data

Once you protect your data, it’s important you keep the data keys away from the data. However, you should implement a solution that allows access the keys if needed. You must also effectively manage and monitor which employees have access to the keys. When you utilize this strategy, if something happens to your cloud data, no one will be able to access the data but you.

Know Who Has Access to Your Stored Data

When it comes to data archiving, you should enlist a “need to know” policy. Simply put, the fewer people that has access to your data, the less prevalent your risk of a data breach will be. In working with your IT department, you should have gather a much clearer picture who will be accessing your data. As a result, you should use this information to your advantage.

Categories: blog, Data Compliance