It is important for companies to keep their data backed up and well-managed, no matter how or where it is stored.

Best practices for managing data

Stephen Perkins

There is now a larger amount of data than ever coming in and out of the network of businesses. While most companies are not taken by surprise at this fact most likely, many still do not know how data backup, security and management works. This may leave a lot of their information in a tenuous spot. Ted Saul, senior staff writer at the Valley Business Journal, wrote that all companies should use data archiving best practices to best protect data.

"A robust database system will have a method to extract selections of data to a file that can be backed up and stored on a permanent basis," he wrote. "Once protected, the old data from production can then be deleted. Check the applications you use most often for an archiving feature. Similar actions can be taken for email allowing you to move data to a separate mailbox for storage either offline or near-line."

For businesses in heavily regulated industries, Saul suggested looking into the compliance laws to see what needs to be retained and how certain data should be stored. Having this done incorrectly can mean companies have to face fines and sanctions, but getting it right can help save a lot of headaches down the line.

Saul said companies should, whether their data is being kept or deleted, always be sure to encrypt data when in backup. This way, even in the event of a leak, the information will be safely sealed away from prying eyes.

How to deal with the explosion of data
Forrester Research predicted that the average organization will see its data grow by  50 percent in the coming year with corporate data growing by 94 percent, Forbes reported. Data base systems will grow 97 percent with server backups for disaster recovery and business continuity expanding by 89 percent. In writing a guest post on the website, data expert Ash Ashutosh companies need to bring data down to its unique set and reduce the amount of data that must be managed.

"Next, leverage the power of virtualization technology," he wrote. "Organizations must virtualize this unique data set so that not only multiple applications can reuse the same data footprint, but also the smaller data footprint can be stored on any vendor-independent storage device."

By keeping the data footprint smaller, less time is needed to process data, make better and more accurate analysis and have better security through centralizing management, he wrote. The data backup will also help organizations keep their information safe and ensure it is readily available in case something happens.

Categories: Data Management