Data archiving is the best method for controlling your content.

Control content through file archiving

Stephen Perkins

File archiving is often overlooked by many organizations with large amounts of data. While many companies store the majority of their files on internal IT-managed file servers, a growing number of files are generated by mobile devices, applications and social media sites that are not always under the governance of IT departments.

Osterman Research recently conducted a study of the BYOD trend and found that many employees use their personal mobile devices for work and use cloud-based storage programs - e.g., Google Docs, Dropbox, etc. – without IT's approval. Additionally, many businesses possess abandoned files that they don't know how to manage.

While Osterman Research reported that file archiving for emails is widespread, the practice is becoming increasingly important for all other types of data.

According to the study's key takeaways, using an integrated system designed to manage files, along with all other necessary content, is vital because managing an integrated solution is the best possible approach.

"File archiving should be a top priority for both IT and business decision makers in order to satisfy their regulatory, legal and functional requirements for content management; in addition to storage optimization," the study noted.

From compliance to legal issues, there is a wide range of reasons why organizations need to adopt file-archiving practices into their data management policies. Every entity, regardless of size or industry, should have a robust file-archiving solution.

Categories: Data Archiving, Data Compliance, Data Management