Businesses must make sure they are using and managing a data backup system as well as possible.

Knowledge important with data backup

Stephen Perkins

Using online data backup as part of a larger risk management model can be a great idea for many businesses, but it is imperative to be know about the situation and solution before it is fully entrenched in operations. Joe Toigo wrote on TechTarget that classifying the data is the first step organizations must take when making way into a service like this, as it must be known which information is the most important and how it is used.

"You may also want to do some analysis to see what security requirements might be associated with the data you are backing up," he said. "In addition to federal regulatory mandates in certain verticals (healthcare, finance, and the like), many states also have requirements to encrypt any consumer data that is moving outside of the corporate premise, and recognizing this requirement is key to using cloud backup services correctly."

In line with this idea is the need for the business to know the provider, how they operate, what kind of services they offer and how diligently they handle client information. Toigo said users should look to find out everything they can about a provider, including the physical location of their servers, what kind of security technology they use and how current customers regard the business. After this, businesses must have a plan in place to monitor and test how the data backup solution is working for them to ensure everything is being done how the company wants it. 

ISACA gave some best practices for managing a data backup system. The security group said companies should look to automate data backups as much as possible, always monitor what is happening in their system, be sure there are logs and catalogs being kept, maintenance on the system is being done and always validate that information is actually being backed up as the company sees fit.

Categories: Data Management