Backing up doesn't have to be stressful if computer users stay on it.

Tips for backing up data correctly

Stephen Perkins

For those who have never experienced a data loss, understand how data backup is helpful may seem somewhat far fetched. However, those who have can give first-hand stories of how hard it is to replace information once it is gone. SiliconAngle's Mellisa Tolentino recently provided some data backup tips, as all devices can easily be lost or stolen and all hardware can fail. In particular, online or cloud backup may be the best and most safe way to go.

"Devices that contain your data such as computers, laptops, phones/smartphones, tablets, iPods, and other electronic device capable of storing data should be backed up," she said. "Files such as work and personal documents, photos, videos, songs stored in the cloud as well as social networking sites should be backed up too."

Top online data backup tips
Some other helpful tips for backing up data, Tolentino wrote, include:

  • Have multiple copies of files stored in various ways so that the final copy is never lost
  • Employees dealing with the backup need to make it a habit to consistently back up data instead of simply just doing it once in a while
  • Data must be organized in a way that makes sense to those who are using it
  • The backup should also be backed up to ensure business continuity if one fails, the other will be there in its stead
  • Businesses should use providers they trust by properly vetting them

PC World contributing editor Lincoln Spector wrote that businesses should know where each file and folder is backed up and users need to do this task every day instead of picking and choosing times when they want to. Using an external hard drive could work, but an automated online data backup would be much better for anyone who has trouble backing up data regularly. While online data backup may not be extremely quick with every provider, it will not stop the business from operating normally.

"One more general rule: Your backup should be physically separated from your computer," he wrote. "A backup that will be robbed or destroyed along with the rest of the computer is not a secure backup."

Categories: Data Protection